Privacy Policy

Protecting personal information is an essential part of how Insigmark Sp. z o.o., the company operating the website theinsigmark.com under the Insigmark brand, registered under registration number 0001123389 with its registered address at ul. Juliana Smulikowskiego 4a, lok. 45a, 00-389 Warsaw, Poland, manages its website and digital services.

This Privacy Policy explains how Insigmark collects, processes, stores, and uses information when individuals interact with our website or communicate with our team regarding our services.

Within this document, we outline the types of data that may be collected, the purposes for which such information may be used, and the safeguards implemented to protect it. The policy also describes the rights that users may have regarding their personal information.

By accessing our website, submitting a request, or otherwise engaging with our services, you acknowledge that you have reviewed and understood the practices described in this Privacy Policy.

The services provided through this website are intended for individuals who have reached the legal age required to enter into binding agreements in their country of residence. In most jurisdictions, this means individuals must be 18 years of age or older.

Insigmark does not knowingly collect personal information from minors. If we become aware that personal data has been submitted by someone under the applicable legal age, we will take appropriate steps to remove that information from our systems.

Parents or legal guardians who believe a minor may have provided personal data through the website are encouraged to contact us so the matter can be reviewed and resolved.

To make this Privacy Policy easier to understand, certain terms used throughout the document have specific meanings.

Cookie

A small piece of data stored on a user’s device by a website. Cookies are commonly used to remember preferences, maintain session functionality, and gather analytical information about website usage.

Company

Refers to Insigmark Sp. z o.o., the legal entity operating the website theinsigmark.com and providing services under the Insigmark brand, is responsible for the data processing activities described in this Privacy Policy.

Jurisdiction

The legal territory under which the company is incorporated and operates, namely Poland.

Customer

An individual or organization that requests or receives services from Insigmark, including website development, hosting infrastructure, maintenance, or technical optimization.

Device

Any internet-connected hardware, such as a desktop computer, laptop, tablet, or smartphone, can be used to access the website or interact with our services.

IP Address

A numerical label assigned to a device connected to the internet. IP addresses may be used for technical diagnostics, security monitoring, and general geographic estimation.

Team Members / Personnel

Authorized employees, contractors, or service providers working with Insigmark who may process information in order to deliver services or maintain the website.

Personal Information

Any information that can be used to identify a person directly or indirectly, including identifiers such as names, contact details, or technical data associated with an identifiable user.

Services

The digital services offered by Insigmark may include website development, hosting solutions, infrastructure management, technical optimization, maintenance, and related support.

External Service Providers

Independent third-party companies or tools that may assist with infrastructure, analytics, payments, or other operational functions connected to our services.

Website

The official Insigmark website is available at theinsigmark.com.

User

Any person or organization that accesses the website, communicates with our team, submits requests, or uses Insigmark's services.

When you interact with our website or communicate with our team regarding our services, certain information may be collected either directly from you or automatically through technical processes.

Information may be collected in several situations, including when you:

Depending on how you interact with the website, the information collected may include:

Certain technical data may be collected automatically through server logs or analytics tools to maintain system security and ensure the website's stable operation.

Information collected through the website is used to support the delivery and improvement of the Insigmark website.

Your information may be processed for purposes including:

Where applicable and permitted by law, information may also be used to provide announcements, service updates, or informational communications related to Insigmark’s services.

In certain situations, information about users may be obtained from external sources or publicly available platforms.

For example, if you contact us through professional networks or publicly accessible platforms, certain information that you have made publicly available may be visible to us depending on the privacy settings of those services.

Additionally, limited data may be processed through external service providers used for operational purposes, such as infrastructure monitoring, fraud detection, analytics, or payment processing. These providers may process certain technical information necessary for maintaining service reliability and security.

To operate and deliver services effectively, Insigmark may work with selected third-party service providers who assist with technical infrastructure, analytics, communications, or operational support.

Information may be shared with such providers only when necessary for the following purposes:

These service providers are generally required to handle information in accordance with confidentiality and data protection obligations.

In the event of a corporate restructuring, merger, acquisition, or transfer of assets involving Insigmark, relevant information may be transferred to the successor entity as part of the business transition.

We may also disclose information when required by applicable law, legal process, or governmental request, or when necessary to enforce our Terms and Conditions, protect the security of the website, or prevent illegal activity.

If you provide your email address through contact forms or other communication channels on theinsigmark.com, we may use it to respond to your request or provide information related to your inquiry.

In certain cases, email addresses may also be used to send service-related notifications, updates regarding requested services, or informational communications about Insigmark’s offerings.

If marketing or informational emails are sent, you will have the option to unsubscribe or opt out of such communications using the mechanism provided within the message.

Email addresses collected through service requests are primarily used for communication related to those requests and are not shared with third parties for unrelated marketing purposes without consent.

Protecting the confidentiality and integrity of personal information is an important operational priority for Insigmark Sp. z o.o.. We apply a combination of technical, administrative, and organizational safeguards intended to reduce the risk of unauthorized access, misuse, or disclosure of personal data.

Information transmitted through our website may be protected using secure communication protocols such as encrypted connections (e.g., SSL/TLS). Access to personal data within our systems is restricted to authorized personnel or service providers who require such access in order to perform operational or technical responsibilities.

Where transactions involve external payment processors or infrastructure providers, sensitive payment information is generally processed directly by those providers in accordance with their own security standards. Insigmark does not intentionally store full payment card information in its systems after a transaction is completed.

Despite the safeguards implemented, no internet transmission method or data storage system can be guaranteed to be completely secure. In the unlikely event of a security incident involving personal data, we will take reasonable steps to investigate the issue, mitigate potential harm, and provide notification where required by applicable law.

To support data protection, Insigmark maintains several internal security practices designed to protect information throughout its lifecycle.

These safeguards may include:

Although these measures are designed to reduce risks, it should be understood that no system connected to the internet can be completely immune to technical vulnerabilities or malicious activity.

Depending on applicable laws and the nature of your relationship with Insigmark Sp. z o.o., you may have certain rights regarding the personal information associated with you.

Such rights may include the ability to:

Requests related to personal data can generally be submitted by contacting us using the contact information provided in this Privacy Policy.

For security purposes, we may require identity verification before processing any request to modify or delete personal data. This helps ensure that such requests are legitimate and protects the integrity of user information.

Please note that in some circumstances, certain information may remain stored in system backups, archival records, or compliance logs for limited periods, even after a deletion request has been processed. Such data will not be actively used except where required for security, legal, or operational purposes.

In certain operational situations, personal information may be accessible to affiliated entities of Insigmark Sp. z o.o..

For the purposes of this Privacy Policy, affiliated entities refer to organizations that are directly or indirectly controlled by, control, or share common ownership with the company.

Any affiliated entity receiving access to personal information is expected to process such information in accordance with the principles described in this Privacy Policy and applicable data protection regulations.

This Privacy Policy shall be interpreted and governed in accordance with the laws of Poland, without regard to conflict-of-law principles.

Any legal matters arising from or related to data protection, privacy practices, or the interpretation of this policy shall fall under the jurisdiction of the courts located in Warsaw, Poland.

By continuing to use the website or services provided by Insigmark, you acknowledge your acceptance of this Privacy Policy and its terms.

If you do not agree with the practices described in this document, you should discontinue use of the website and associated services.

We may update this Privacy Policy from time to time to reflect operational changes, technological developments, or legal requirements. When updates occur, the revised version will be published on the website.

By accessing theinsigmark.com, submitting information through contact forms, or otherwise interacting with services offered by Insigmark Sp. z o.o., you acknowledge that your information may be collected and processed as described in this Privacy Policy.

Your continued use of the website or services after the publication of updates to this policy constitutes acceptance of the revised terms.

The services provided through our website are not intended for individuals under the age of 18.

Insigmark does not knowingly collect or process personal information from minors. If it becomes known that personal information has been provided by an individual under the applicable legal age without appropriate authorization, reasonable steps will be taken to remove that information from our systems.

Parents or legal guardians who believe that a minor may have submitted personal data through the website are encouraged to contact us so that the matter can be reviewed and addressed promptly.

From time to time, Insigmark may revise or update this Privacy Policy to reflect changes in our operations, services, technologies, or applicable legal requirements.

When significant updates are made, we may provide notice through reasonable means, such as publishing a notice on the website or communicating updates through available contact channels. Users will have the opportunity to review the revised policy before it becomes effective.

Continued use of our website or services after the updated Privacy Policy is published will be considered acceptance of the revised terms. If you do not agree with the updated policy, you should discontinue use of the website and services.

The website may use cookies and comparable tracking technologies to support essential website functions, improve user experience, and analyze how visitors interact with the platform.

Cookies may help the website:

Most web browsers allow users to manage cookie preferences through browser settings. Disabling cookies may affect certain technical aspects of the website or limit the availability of some features.

Additional details about cookie usage can be found in our Cookie Policy.

Some features available on our website may rely on third-party technologies or services.

For example, if mapping services or location display tools are integrated into the website, those services may collect certain technical information from your device in accordance with their own privacy policies.

We recommend reviewing the privacy practices of such external providers to understand how they handle information collected through their services.

Although users may access our services from different jurisdictions, Insigmark Sp. z o.o. aims to follow widely recognized data protection principles when processing personal information.

These principles include:

Where data protection laws such as the General Data Protection Regulation (GDPR) or similar frameworks apply, we will process personal data in accordance with those legal obligations.

Depending on your location and applicable laws, you may have certain rights regarding the personal information associated with you.

These rights may include the ability to:

Requests related to personal data can be submitted using the contact details provided in this Privacy Policy. For security reasons, we may request identity verification before processing such requests.

Personal data will generally be retained only for as long as necessary to fulfill legitimate operational, legal, or contractual obligations. In certain cases, limited information may remain stored in backup systems or compliance archives for a defined period.

If you have questions, requests, or concerns regarding this Privacy Policy or the way your personal information is handled, you may contact us using the following details: